Tapping Cloud Computing’s Full Potential

Even Atidan’s Cloud forward clients have only just begun to scratch the surface of possible opportunities. The power of the cloud is now within reach of even the smallest of companies and can change the way business views technology. Enhanced reliability, performance, security and a drastic reduction in physical infrastructure brings many benefits. Please contact the Atidan cloud team today for a no obligation analysis and briefing  Azure@atidan.com
This article excerpt, by Louis Columbus, originally appeared here: http://onforb.es/1zDfn6M 
Enterprises are realizing only 35 percent of the value from their workloads already in the cloud. Leading enterprise cloud adopters have migrated nearly two-thirds of their workloads to the cloud, yet the average company has only 18 percent there.
Up to 50 percent of the value of cloud investments is predicated on streamlining and improving company operations.
These and other insights are from the recently published Bain & Company study, Tapping Cloud’s Full Potential. A downloadable version of the study is available here (8 pp, free no opt-in). Bain & Company interviewed 428 companies and found that enterprises that are focused on getting strategic value from their cloud investments aim to migrate at least 50 percent of their workloads to the cloud.
Key take-aways from the study include the following:
• Only 35 percent of the value from workloads in the cloud today is being realized, leaving 65 percent of their value untapped. Enterprises have the potential to gain much greater value from the workloads they already have in the cloud. This figure from the study shows current realized value versus potential value.
• Bain advises enterprises that want to lead their markets to take a “cloud first” approach to initiating new IT workloads. Taking a cloud first approach requires redefining how new IT operational models scale to support and accelerate emerging and existing business models. This graphic illustrates this point.
• Bain found that putting workloads on public or hybrid clouds delivers more value in the form of bigger cost savings, greater flexibility, more scalability and better built-in services. Bain cites enterprises that moved development to IaaS and PaaS clouds from Amazon Web Services (AWS) reducing downtime by 72 percent and improving application availability by 3.9 hours per user per year.
• Change management is essential for any enterprise to realize the full value of their cloud investment. Bain found that no matter how much effort is put into planning, piloting and implementing cloud technologies, up to 50 percent of the value of cloud investment is predicated on streamlining company operations first. Change management strategies endorsed and evangelized by senior executives is critical for cloud-based systems and platforms to succeed.
• Enterprises that take an agile development approach and tighten the integration between development and infrastructure with DevOps practices increase the probability of cloud project success. Bain sees enterprises that standardize their development platforms, leverage automation tools and take advantage of self-service options for stakeholders succeed with their cloud initiatives.
• Investments in virtualization pay off. Bain also found that well-run IT organizations with 60 percent to 75 percent of their traditional server environments virtualized are able to migrate faster than those that are less reliant on virtualization.

Utilizing Azure Cloud for SharePoint With Always On SQL Server

Atidan is pleased to deploy Microsoft’s Azure Cloud architecture for SharePoint with SQL Server AlwaysOn Availability Groups.Utilizing best recommended practices documented by Microsoft, the Atidan team creates SharePoint 2013 Server farms deployed in an Azure cross-premises virtual network. This blog article shows some of the main steps we take and contains links to the latest information and reference.

Atidan team makes this process easy by managing the entire process from architecture,POC, test and into production. We utilize System Center (SCOM) to monitor all Azure operations and keep watching your critical infrastructure in the cloud. Many options are available to provide security, reliability, performance and to meet your budgets. Contact us today to find out about our “Azure Cloud Jumpstart” solutions!

SharePoint with SQL Server AlwaysOn Availability Groups in Azure guides you through the end-to-end process to:

  • Understand the value of the SharePoint farm in Azure IT workload.
  • Create a proof-of-concept configuration or a dev/test environment for SharePoint application development.
  • Configure the production workload in a cross-premises virtual network.

The result of this process is a functional, high-availability intranet SharePoint farm that is accessible to on-premises users.

site to site VPN

The end-to-end configuration of the production workload consists of these phases:

These phases are designed to align with IT departments or typical areas of expertise. For example:

  • Phase 1 can be done by networking infrastructure staff.
  • Phase 2 can be done by identity management staff.
  • Phases 3 and 5 can be done by database administrators.
  • Phase 4 can be done by SharePoint administrators.

To make the Azure configuration foolproof, Phases 1 and 2 contain configuration tables for you to fill out with all of the required settings. For example, here is Table V for the cross-premises virtual network settings from Phase 1.

table

To make the configuration of the Azure elements as fast as possible, the phases use PowerShell command blocks and prompt you to insert the configuration table settings as variables.

Please contact us at azure@atidan.com for additional information about our Cloud Services!

The Small Business’s Guide to Secure Email

It probably comes as no surprise to most business owners that email is a primary way hackers can gain access to sensitive company data and information. But it may alarm you to know that small businesses are particularly vulnerable. Specifically, overall cyber-attacks on companies with 250 or fewer employees doubled in the first six months of last year—and the loss per attack was more than $188,000 on average. The effect of cyber-attacks on the American economy as a whole is a high cost of $100 billion annually, according to the Center for Strategic and International Studies.

That’s one reason the great Sony email hack of 2014 was such a big deal—it left every business wondering how they could avoid the same fate. It stands to reason that if such a large company, with multiple layers of security, can be hacked, small businesses with fewer resources have no hope, right?

Maybe not. There are many ways to ensure your business is protected through secure email. Since your business’s security is only as strong as your weakest link, the secret is to get employees involved and invested in the success of your security. Here are seven tips to get you started.

  1. Make it a top priority to create and implement a cybersecurity plan.

Of course, this involves more than simply considering how to ensure secure email service—it should also include strategies for keeping your website, payment information, and other information safe—but addressing email security should be a main part of your plan. The Federal Communications Commission created a handy tool, the Small Biz Cyber Planner 2.0, to assist you in creating a customized plan.

  1. Consider email encryption.

Email encryption helps to protect personal information from hackers by only permitting certain users to access and read your emails. There are several methods of email encryption depending on the level of security—and convenience—you require. For example, you could download or purchase extra software that will plug in to your Microsoft Outlook. Gpg4win is one such free privacy email guard software for Windows. Or, you could install an email certificate like PGP (Pretty Good Privacy), which allows your employees to share a public key with anyone who wants to send them an email and use a private key to decrypt any emails they receive. Another simple solution is to use a third-party encrypted email service.

  1. Ensure passwords are secure.

All employees should have their own password for their work computer and email system. These passwords should be reset every three months; also consider requiring multifactor authentication when employees change their passwords. The strongest passwords consist of at least 12 characters and a combination of numbers, symbols, lower-case letters, and capital letters. Passwords should not be something obvious (e.g., birthdays, children’s names, etc.) but should be memorable. In other words, employees should steer clear of the two most common—and worst—passwords of 2014: “password” and “123456.”

Also, employees should not use the same password for multiple accounts or websites. Consider allowing the use of a password manager or single sign on function. Some great solutions for small businesses looking for tools to store codes, bank accounts, email accounts, PIN numbers, and other account information in one place include CommonKey, LastPass, and Password Genie.

How do you know whether your password has been compromised? Sign up for watchdog services like PwnedList or Breach Alarm, which monitor leaked passwords and will report automatically to you if any of your email addresses are vulnerable.

  1. Develop an email retention policy that makes sense.

With the cost of storage today, there’s no point in keeping old emails that are no longer useful. Ask employees to purge emails that do not support business efforts and implement a policy to ensure compliance. Many companies institute a 60-90-day standard, with steps toward automatic archiving and permanent removal after a set time period. Remembering to delete emails that don’t comply with this standard can be difficult for some employees, so frequent reminders may be necessary.

  1. Train employees in email security.

Employees play a crucial role in keeping data secure through email. They should be trained on what types of behaviors to refrain from and what types of emails to avoid. Unfortunately, according to InfoSight, nearly half of all companies spend less than 1 percent of their security budget on programs that train employees on how to be aware of security threats. Yet 64 percent of organizations experienced some level of financial loss due to computer breaches and 85 percent detected computer viruses. Wouldn’t it be worth the low cost of training to mitigate the potentially large cost of a hack?

Specifically, employees should be trained to comply with the following rules:

  • Never open links or attachments from unknown persons.
  • Don’t respond to emails that request a password change and require you to divulge personal information—no matter how official the source appears.
  • Ensure antivirus and anti-spy software is updated on your computer.
  • Encrypt any emails containing sensitive data before sending.
  • Don’t use your company email address to send and receive personal emails.
  • Don’t automatically forward company emails to a third-party email system.

In addition, some companies have found success in instituting programs that test employees with phishing campaigns, spear-phishing emails, and other cybersecurity threats and then reward them when they pass these tests.

  1. Maintain strict standards for company-related mobile device usage.

When using a company-issued mobile device, or a personal mobile device where you send and receive company emails, employees should encrypt data, keep the device password-protected, and install approved security apps so hackers cannot access devices via shared WiFi networks.

  1. Avoid common pitfalls when securing email.

Besides all of the things we’ve already discussed, email can remain unsecured in other ways as well. Be sure to consider the following:

  • All computers—not just a few—should use email encryption. There’s no point in encrypting emails unless the same standard is applied across the board.
  • Unlocked computers should never be left unattended. Make it company policy for employees to lock their computers (which should be password-protected at login) before getting up from their desks.
  • Store emails in a secure location behind a firewall. Do not allow employees to store copies of emails in their personal cloud or any other such location.

By being purposeful when creating policies involving your small business’s emails, you will head off a lot of issues before they even come to pass. Get employees on board and reward them for assisting in developing an environment where information is secure. Together, it’s possible to keep employee, customer, and business data safe—one email at a time.

Reference: Microsoft Office Blog: http://blogs.office.com/2015/05/12/the-small-businesss-guide-to-secure-email/

New Intune Release – Desktop and Mobile Device Management and Security

As part of the name change to ‘Microsoft Intune’ a new look and feel has been released this week.  Contact the Atidan team at intune@atidan.com for information on how to manage and secure all of your devices.

New Intune standalone features that will be released as part of this service update include:

  • Enhanced user interface for Intune administration console
  • Ability to restrict access to Exchange on-premises email based upon device enrollment
  • Bulk enrollment of devices using a single service account
  • Lockdown of Supervised iOS devices and devices using Samsung KNOX with Kiosk mode
  • Targeting of policies and apps by device groups
  • Ability to report on and allow or block a specific set of applications
  • Enforcement of application install or uninstall
  • Deployment of certificates, email, VPN and WiFi profiles
  • Ability to push free store apps to iOS devices
  • More convenient access to internal corporate resources using per-app VPN configurations for iOS devices
  • Remote pin reset for Windows Phone 8.1 devices
  • Multi-factor authentication at enrollment for Windows 8.1 and Windows Phone 8.1 devices
  • Ability to restrict administrator access to a specific set of user and device groups
  • Updated Company Portal apps to support customizable terms and conditions

Intune Mobile App Management - AtidanMicrosoft Intune - Atidan

Mobile Device Management (MDM)

With the increasing volume and diversity of corporate and personal devices being used in organizations today, a growing challenge for IT departments is keeping corporate information secure. Intune helps minimize complexity by offering mobile device management through the cloud with integrated data protection and compliance capabilities.

  • Provide a self-service Company Portal for users to enroll their own devices and install corporate applications across the most popular mobile platforms
  • Deploy certificates, WiFi, VPN, and email profiles automatically once a device is enrolled, enabling users to access corporate resources with the appropriate security configurations
  • Deliver comprehensive settings management for mobile devices, enabling the execution of remote actions such as passcode reset, device lock, data encryption, and full wipe to protect corporate data on lost or stolen devices
  • Protect corporate data by restricting access to Exchange email when a user tries to access resources on an unenrolled or non-compliant device based upon policies set by the administrator
  • Simplify enrollment of corporate devices with bulk enrollment using Apple Configurator or a single service account, enabling IT administrators to set policies and deploy applications on a large scale
  • Enable the enforcement of more strict “lock down” policies for Supervised iOS devices, Android devices using Kiosk Mode, and Windows Phone devices using Assigned Access
Mobile Application Management (MAM)

Employees are demanding access to corporate applications, data, and resources from their mobile devices. Intune addresses this challenge by building manageability and data protection directly into the Office mobile apps your employees are most familiar with. Intune also provides the flexibility to extend these capabilities to existing line-of-business apps and to enable secure viewing of content using the Managed Browser, PDF Viewer, AV Player, and Image Viewer apps.

  • Enable your workforce to securely access corporate information using the Office mobile apps they know and love while preventing leakage of your company’s data by restricting actions such as copy/cut/paste/save in your managed app ecosystem
  • Apply the same management policies to your existing line-of-business (LOB) applications using the Intune app wrapper, without requiring code changes in those LOB apps
  • Allow users to securely view content on devices within your managed app ecosystem using the Managed Browser, PDF Viewer, AV Player, and Image Viewer apps for Intune
  • Allow administrators and device users to protect corporate information through selective wipe of managed apps and related data when a device is unenrolled, no longer compliant, lost, stolen, or retired from use
  • Enable administrators to push required apps automatically during enrollment and allow users to easily install corporate apps from the self-service Company Portal
  • Provide the ability to deny specific applications or URL addresses from being accessed on mobile devices
PC Management

As the number of device types allowed in corporate environments grows, management becomes more challenging. Intune provides a comprehensive management solution through a single administrative console that allows you to manage across a variety of devices, including PCs and laptops.

  • Integrate your existing System Center 2012 Configuration Manager infrastructure with Intune, further enhancing your ability to manage PCs, Macs, and Unix/Linux servers, as well as mobile devices from a single management console, while building on existing investments and skills
  • Provide real-time protection against malware threats on managed computers, keep malware definitions up-to date, and automatically scan computers to help protect against malware infections and other potentially unwanted software
  • Collect information about hardware configurations and software installed on managed computers, allowing you to generate reports, organize groups of computers, and more effectively target software deployments
  • Simplify administration by deploying software and configuring Windows Firewall settings on computers based upon policies defined by the administrator

Microsoft Office Delve is Coming Soon to Office 365

Office ‘Delve’ is coming to your Office 365 subscription soon.  It is important to continue to educate your users on SharePoint and OneDrive and to explain your policies for file sharing and security.  Please let us know if you have any questions!

What is Office Delve?

Delve helps you discover the information that’s likely to be most interesting to you right now – across Office 365.

The more you and your colleagues work together, by viewing, editing and sharing each other’s documents, the more useful Delve will be for all of you.

Delve learns from how you and your colleagues work, and tailors the information to each of you. What you see in your views in Delve is different from what your colleagues see in theirs.

You don’t have to remember the title of a document or where it’s stored. Delve shows you documents no matter where they are stored in OneDrive for Business or in Sites in Office 365.

Delve never changes any permissions, so you’ll only see documents that you already have access to. Other people will not see your private documents, for example documents that you’ve stored in private folders in OneDrive for Business.

Working with Delve How can I and my team get the most out of Delve?
How can I find people and information? Store your documents where Delve can get to them
Who can see my documents? Work together on documents
What kind of information will I find? Make your content matter
How does Delve know what’s relevant to me?
How to use the content cards
Keyboard shortcuts
How can I give feedback?
I’m an admin
Delve for Office 365 admins

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Store your documents where Office Delve can get to them

To make Delve a great experience for everyone in your network, make sure that you and your colleagues store and share your documents where Delve can get to them: in OneDrive for Business or in Sites in Office 365.

There’s very few or no documents in Delve – What can I do?

Store your documents in OneDrive for Business and share them with your colleagues. To share your documents, create a folder and invite people you work with.

  1. Select OneDrive in the Office 365 navigation.
  2. Click new > New folder.

Type a name for the folder, for example Shared with my colleagues.

  1. Click Invite people, and enter names or email addresses.

Click Create.

  1. Click the folder to open it and upload existing documents or create new

When you add documents to this folder, you and the people you invite will be able to see the documents in Delve and work on them together. Other people will not be able to see them.

  • To share documents with everyone in your organization, upload or create documents in the Shared with Everyone folder in OneDrive for Business.
  • To share individual documents, select the document in OneDrive for Business, click Share, and then Invite people.
  • To share an existing folder, select the folder in OneDrive for Business, click Share, and then Invite people.

Store and share documents in Sites in Office 365

If a document is a collaborative effort related to a project, then saving it to a team site might be a better choice.

To store and share documents in Sites:

  1. Select Sites in the Office 365 navigation.
  2. Go to the site where you want to create and upload documents, for example your Team Site.
  3. Create and upload your documents. Everyone who has access to the site, can also see the documents in Delve.

I uploaded documents, but I don’t see them in Delve?

It may take some time (sometimes up to 24 hours) before the new and uploaded documents appear in Delve. Once they’re there, any changes you make to the documents should appear in Delve within minutes.

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Work together on documents in Office Delve

In Delve, you can quickly see what documents your colleagues are working on. You can share documents through email, and you can view and modify the documents together in Office Online.

Work with others on documents in Delve

When you open documents in Office Online, your colleagues can open them at the same time. That means you don’t have to wait for someone to finish adding information to a document before you can enter yours.

As you see each other’s updates you can discuss and share ideas, resulting in a document that’s truly a team effort.

  • To open a document in Office Online, click the content card.

PowerPoint presentations open in PowerPoint Online, Word documents in Word Online, and so on.

Share a document with others through email

  • To send a link to a document through email, click the mail icon on the content card.

Your default mail client opens with a link to the document and a predefined message. Type in email address, change the message if you want, and send the mail.

You don’t change who has access to the document, but simply send a link to it.

Give other people access to your document

  • To share a document with others from within Delve, click the shared with icon on the content card, and then click Invite people.

See Store your documents where Delve can get to them to learn about storing your documents and sharing them with others.

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Make your content matter in Office Delve

Sometimes even the best and most useful content does not get the attention it deserves. Often because people don’t know about the content, or because they don’t know where to look for it. Delve can help you solve both these issues.

Say that you work in customer support, and people often come to you for advice. To help out, you’ve written a set of documents that describe solutions for different customer pains, and you know that these documents would be useful to many of your colleagues. You stored the documents on your team site, but people don’t seem to know or remember where to find them. You keep getting emails asking for help or for links to more information.

With Delve, your colleagues can easily find your documents without knowing where you have stored the content. As you create or update documents, your closest colleagues and peers will probably see your new documents on their DelveHome page. Or, they can go to your people page to find the documents there. If you’ve explicitly shared the documents with your colleagues, they can also find the information in their Shared with me view.

Make it more visible by getting activity around the document

The key to making your documents more visible in Delve is to generate more activity and buzz around the documents. Documents that are active among your closest colleagues are likely to show up as important documents also to people in their networks, and so on. The more often a document is viewed, edited or shared among your closest colleagues and peers, the more likely the document is to become visible and popular across your entire organization.

So what can you do you do to spark activity around your documents?

Here are some tips:

Store the document where people can access it

If you want people to view a document in Delve, store it in a place where they have access. The “Shared with everyone” folder in your OneDrive for Business is a good choice. So is one of your organization’s Sites in Office 365.

Share the document

If you want a document to have a wide audience quickly, share it and invite others to read and comment on the document.

Have good and useful content

If your content is useful, people will return to your document and recommend it to others.

Get the title right

Give your document clear and useful titles that make the documents stand out in Delve and make people want to read the document. Make the titles different enough so that readers will see at a glance how one document is different from the next.

Add a good picture

Add a picture that sparks interest in the document and makes the document easy to recognize in Delve.

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Who can see my documents in Office Delve?

Only those of your colleagues who already have access to see your documents in Office 365, can also see your documents in Delve. You are the only one who can see documents you have stored in private locations, for example in a private folder on your OneDrive for Business

How can I tell who else can see a document?

Because Delve is personalized to you, you may see documents that are private to you appear in Delve. This does not mean that other people can see the documents too. You’re always in control, and can change the permissions on your documents from within Delve.

To check who can see a document:

  • Click the Shared with button on the content card:
  • Or, right-click a card and choose Who can see this?

You’ll see who has access to the document, and you can share it with others (Invite people).

Who can see the documents I store in OneDrive for Business?

All documents that you store in OneDrive for Business are private initially – only you can see them – unless you decide to share them.

You can easily share a document with everyone in your organization by placing it in the Shared with Everyone folder. Everyone in your organization will be able to see the documents you place here.

You can also share documents with some of your colleagues, for instance to collaborate on a project. You can create a new folder and share the folder with people you work with, or you can share individual documents. When you share a folder or documents with specific people, only those people will be able to see the documents in Delve.

What about emails and Lync conversations – will they show up in Delve?

No. In Delve, no one will see your emails or Lync conversations, or details about your communications through email and Lync.

How can I keep a document private?

If you want to keep a document private, store it in OneDrive for Business and choose not to share it.

Documents that aren’t shared are marked with a padlock and with the text Only you in the Sharing column in OneDrive for Business. These documents will not show up in Delve for other users. Only for you.

My private document has 7 views in Delve – does it mean that 7 people viewed it?

No. If your document is stored in OneDrive for Business and you haven’t shared it with other people, or if it’s stored in another private location, only you can see the document in Delve. 7 views means that you opened it 7 times.

My private document is “trending around” another person – how is that possible?

Sometimes you can see a document as “trending around” a colleague without this colleague seeing or having access to the document. This may not sound logical, but here’s how it works. Say that you have a strong working relationship with someone, such as your manager, and you’re making frequent updates to a particular document. The frequent updates and the strength of your relationship means that the document would be recommended as relevant to your manager if he had access to view it. He can’t see the document in his Delve as it’s not shared with him, but since Delve is personalized and you have access to the document, you might see the document as “trending around” him if you go to his people page in your Delve.

  • To check who can see the document, click the Shared with button on the content card:

Can I opt out?

You can choose to turn off Delve. If you do, your activities and relationships won’t be used to personalize the Delve views for others, and you’ll not be able to see any documents or people in Delve.

Your documents can still appear in Delve for people who have permissions to view them, just like these people would find your documents if they search for them in SharePoint Online. Other people can also see basic information about you, such as your job title, but they won’t see any documents if they go to your People page.

  1. To turn off Delve, go to Settings > Delve settings.
  1. Choose Turn off.
  2. Click OK to save the changes.

You can turn Delve on or off at any time.

Note   It may take up to a week for all changes to take effect.

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Share documents or folders in Office 365

The documents and folders you store in OneDrive for Business are private until you decide to share them. Similarly, in a team site library, you may want to share specific documents or folders with people who don’t otherwise have access to the site. When you share documents and folders, you can decide whether to let people edit or just view them.

Note   You may also be able share documents with external users (people not on your network) by inviting them as “Guests,” or by creating and posting guest links. For details, see Share sites or documents with people outside your organization.

Share a document or folder

  1. Go to OneDrive for Business or the site library that has the document or folder you want to share.
  2. Select the More menu (…) next to the document or folder to open its document callout, and then select Share.
  3. In the Share dialog box on the Invite People tab, type names or email addresses of people you want to share the document or folder with.
  4. Select a permission setting.
  5. If you want, type a message to be included with an email that’s sent to all invitees. The email includes a link to the shared document.
  6. If you don’t want to send an email, click Show Options, and then uncheck Send an email invitation.

Frequently asked questions

How do I share a document with “everyone”?

In OneDrive for Business, there are two ways to share a document with everyone:

  • Place documents in your “Shared with Everyone” folder.
  • Use the Share dialog box. Follow the same procedure described above for share a document or folder, but type Everyone in the Invite People box.

Note    If you’re sharing a document in a team site library, this is the only option for sharing with everyone.

What’s the difference? Using the “Shared with Everyone” folder is quick and simple. Just drag a document into your “Shared with Everyone” folder, or create new documents in this folder, and you’re done. Note, however, that all documents in this folder have view-only permission.

The most important difference: The Share dialog box lets you select “Everyone except external users.” If your organization allows external sharing, sharing with “Everyone” includes external users: people outside of your organization who have previously been invited to share documents as guests, either by you or by others in your organization.

How do people find documents I’ve shared with everyone?

Documents you share with everyone don’t appear in their Shared with Me view in OneDrive for Business. Why not? Consider that depending on the size of your organization, there might be hundreds if not thousands of documents that are shared with everyone. Also, you may not want to send a share invitation email to everyone in your organization.

Instead, people can find these documents by:

  • Following a link you send them directly in an email.

You can find any document’s web URL in its document callout.
Copy and paste the URL into an email addressed to specific people you want to notify.

  • Using their Search box in OneDrive for Business.

In this example, Molly Dempsey searches on the keyword “Court Cases” to find any relevant documents shared with her in her organization.

How do I see who I’m sharing a document with?

  1. Select the More menu (…) next to the document you’re interested in to open its hover card.

The names of the people with whom you’re sharing the document appear on the hover card.

  1. If you’re sharing with more people than whose names will fit on the card, select the more link at the end of the list of names. You can scroll the list to see all names.

Tips   If the library you’re working in has a Sharing column, you can select the people icon to open the Share dialog box.

How do I stop sharing a document or folder?

To make a document or folder private again, you can stop sharing it.

  1. Select the More menu (…) next to the document or folder to the callout.
  2. Select the More menu (…) on the callout, and then select Shared with.
  3. In the Shared With dialog box, select the drop-down arrow next to the person you want to stop sharing with, and then select Stop sharing.

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Should I save my documents to OneDrive for Business or a team site?

It’s tempting to save all your documents to OneDrive for Business. The link to your OneDrive for Business library is always sitting there at the top of the page, ready for you to upload or create new documents. However, you also need to think about who can and can’t access the documents you save to OneDrive for Business. If a document is a collaborative effort related to a project, then saving it to a team site might be a better choice. This article provides some guidelines to help you decide which route to go.

Save documents to OneDrive for Business when…

  • You don’t plan to share them.
    Documents you place in OneDrive for Business are private by default, unless you place them in the Shared with Everyone This makes OneDrive for Business your best option for draft documents or personal documents that no one else needs to see.
  • You plan to share them, but they have a limited scope or lifecycle.
    You may sometimes work on documents that aren’t related to an ongoing project, which are important mostly to you, but that you still want to share. For example, perhaps you’re writing an article to appear in a blog, and you’d like to ask selected colleagues to review and edit it before you post it. In this case, you expect people to use the document once and then be done with it. People don’t need any additional context information, or need to know where in particular you’re keeping the document. All they need is a link to the document and editing permission.
  • You can’t identify an existing team site where your document belongs, and you don’t think the purpose of the document warrants creating a new one.
  • You want team members to recognize the document as being relevant to an ongoing project.
  • You want to spread ownership and permissions across a wider collection of people. If a document is important to the success of a project, it’s a good idea for there to be people other than yourself who can control what happens on the site.
  • You want permissions to be granted on a site basis, instead of on individual documents. If people have access to the team site, then they have access to documents stored in the site.
  • Other project-related documents are already saved to the team site library, and others expect to find it there.
  • You want to create a check-in workflow that assigns the document to someone else.

Save documents to a team site library when…

Moving document from OneDrive for Business to team sites

Sometimes individual documents grow in importance and become relevant to a project. When that happens, it may make sense to move them from OneDrive for Business to a team site.

Moving a document from OneDrive for Business to a team site library is a manual operation. You can either copy or cut and paste the document. The easiest way to move files between libraries is to use Explorer. In the library, click the Library tab, and then choose Open with Explorer.

Here’s a short training video that demonstrates moving documents:

Note    SkyDrive is now OneDrive, and SkyDrive Pro is now OneDrive for Business. Read more about this change at From SkyDrive to OneDrive.

Troubleshoot moving documents from OneDrive for Business

There are a couple of issues to keep in mind when moving documents from OneDrive for Business to a team site library:

  • Hyperlinks to the original document stop working, because you’ve deleted the document in OneDrive for Business. You may want to share the document you moved to the team site to give people on the site an updated, working link.
  • If people followed the original document, links in their newsfeed to that document will stop working. To restore this association, people will need to follow the document in its new location.

Financial Process, Approvals & Security with Nintex Workflow & Forms for SharePoint

Join Atidan to see how Nintex Workflow, Nintex Forms and Microsoft SharePoint will support your critical business processes including financial approvals, security, compliance, monitoring and overall enterprise collaboration with SharePoint.
Thursday June 12th, 2014 – 11AM EDT
During this 45 minute live demonstration, we will demonstrate features including:
  • Multi-level approvals
  • Two layer authentication
  • Workflow metrics & history
  • Visualizations of process metrics
  • How to quickly change workflows and process
  • Mobile forms
  • Branded SharePoint Enterprise portal with multiple roles and personalization
  • Advanced Search
  • And much more

All attendees will get a chance to ask questions, see live process development, and receive a free trial offer!

Atidan Presents DocuSign Digital Signatures for Microsoft SharePoint & Office 365 – April 22, 2PM EDT

Atidan Presents DocuSign Digital Signatures for Microsoft SharePoint & Office 365 – April 22, 2PM EDT

The eSignature Choice for Microsoft Office 365

Join Atidan for an exciting demonstration of the latest digital signature solution for SharePoint Online and Office 365 from DocuSign on Tuesday April 22nd, 2 PM EDT

Register here! http://goo.gl/zXYz2w

DocuSign for SharePoint Online enables you to legally and securely send, sign, track, and store important documents electronically using the Office 365 SharePoint team site, anytime, anywhere, across devices. Your users will have nothing new to learn in a familiar SharePoint interface that contains features such as document folders and libraries. You can rest assured that your most important documents will be managed with the highest levels of security and availability.

It’s easy to send, sign, and manage a document for eSignature directly from SharePoint Online. Launch DocuSign by selecting the DocuSign action in the ribbon bar of a document library. You can then track the status of the document, and have it automatically stored back into SharePoint once all parties have completed DocuSigning the documents. Streamline the steps for procuring eSignatures by automating business processes and workflows. Simply select documents for signing, specify the signing order, and then DocuSign will automatically route the document to the right people in the right order. Whether you’re in the office or on the go, DocuSign for SharePoint Online lets you work from virtually anywhere on the most reliable eSignature platform with 99.99% uptime.

Key DocuSign for Microsoft SharePoint Online features:

DocuSign for SharePoint Online Product Guide   DocuSign for Office 365 Video

All attendees will receive a free trial offer and special incentives! For additional information or personal demonstration contact us docusign@atidan.com .

New DocuSign Experience - Atidan DocuSign for Office 365 - Atidan

Microsoft Exchange Hosted Encryption for Office 365

  • Atidan is pleased to offer Exchange Hosted Encryption for Office 365 as an add-on service
  • Deliver confidential business communications safely, letting users send and receive encrypted email directly from their desktops as easily as regular email. Email can be encrypted without complex hardware and software to purchase, configure, or maintain, which helps to minimize capital investment, free up IT resources, and mitigate messaging risks.

    Secure and reliable

    Exchange Hosted Encryption provides advanced security and reliability to help protect your information.
    • Send encrypted email messages to anyone, regardless of the recipient’s system configuration.
    • Provide strong, automated encryption with a cost-effective infrastructure.
    • Eliminate the need for certificates and use a recipient’s email address as the public key.
    • Communication through a TLS-enabled network further enhances message security.

    Stay in control

    With Exchange Hosted Encryption, you can keep your data safe, while maintaining control over your environment.
    • Protect sensitive information and data leaving your gateway consistently and automatically.
    • Policy-based encryption encrypts messages at the gateway based on policy rules.
    • Help manage compliance with security and privacy requirements such as HIPAA and GLBA.
    • Integrate with existing email infrastructure for minimal up-front capital investment.

    Easy to use and maintain

    It’s easier than ever to protect your organization’s email.
    Diagram of how encryption works
    Diagram of how encryption works Hover to enlarge image
    • Encrypted email delivered directly to recipients’ inbox and not to a Web service.
    • Email decrypted and read with confidence, without installing client software.
    • A managed key server eliminates the need for certificate maintenance.
    • Encryption process is transparent to the sender, who does not need to do anything other than write and send the message as usual.

    How to Buy Exchange Hosted Encryption

    Please contact us for a customized quote at office365@atidan.com