New Office 2016 Beta Features – Office 365 Subscribers Should Join the Preview

If you haven’t started testing the new Office 2016 for Windows Preview, now is a great time to join the public Beta. New features are being added monthly. If you need information about Office 365 and Office please contact the Atidan team at office365@atidan.com

Here’s a quick look at a few of the highlights:

  • Real Time Presence in Word—While Real Time Typing will ship in subsequent builds, a key part of that collaborative experience with Real Time Presence is now available. Real Time Presence allows you to see where in a document your teammates are editing. We are turning this on first for OneDrive for Business subscribers but it will be available more broadly soon.
  • Simplified file sharingSimplified the process of sharing files and making them available to others to review, comment, and edit. Just clicking Share on the Ribbon will save your file to the Cloud and make it available to others in one easy step.
  • Insights for Office (currently in Word and Outlook)Insights, powered by Bing, brings you contextual information from the web right into your reading experience. Try it by selecting keywords, like people or places, in your content and watch as Insights pulls relevant information into the Task pane to help you learn more.
  • Version History improvements—It is now easier to find different versions of files stored on SharePoint or OneDrive for Business. You can click the History command in the File menu to view or restore any previous version.
  • Tell Me in OutlookTell Me now available in Outlook, a new search tool already available in Word, PowerPoint, and Excel, serves up the commands you need by simply typing what you want to do using natural language. For example, in Outlook if you want to mark an e-mail as unread, you would simply type “mark unread” in the Tell Me Box.

These are just a few of the highlights, with many others available including Power Pivot improvements, improved grammar checkers, and more.

If you haven’t joined Office 2016 Preview, it’s not too late. Join here.

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Data analysis made faster and easier—New analysis capabilities are built into Excel, so you can pull, map, analyze and visualize your data faster and easier than ever.

  • One-click forecasting. Create forecasts on your data series with one click to future trends.
  • Intuitive data connecting and shaping capabilities. With integrated Power Query, use Excel as your personal analysis workspace by connecting to and viewing all the data around you. Take advantage of a broad range of data sources, including tables from websites, corporate data like SAP Business Objects, unstructured sources like Hadoop, and services like Salesforce. After bringing all your data together in one place, quickly shape and combine to fit your unique business needs and get to analysis in seconds
  • Easy data modeling and powerful analysis. With improved Power Pivot features as part of Excel, map different data sets with drag-and-drop ease to build data models to give you the bigger picture of your business. Take advantage of intuitive analysis functions, automatic time grouping and other features that enhance your PivotTable and PivotChart analysis experience. Now with the ability to calculate 100s of millions of rows of data, perform deeper analysis with high speed.
  • Publish to Microsoft Power BI Preview. Effortlessly publish and share your Excel workbooks to users of Power BI.
  • New modern charts and graphs, including TreeMap, Sunburst, Waterfall, Box & Whisker and Histogram & Pareto in Excel help you to present your data in fresh ways.

New for IT

Office 2016 will offer new security, compliance, and deployment features, giving organizations more control over sensitive data and IT more flexibility in deployment and management.

Compliance and security controls

  • Data Loss Protection (DLP). DLP is now available in Word, Excel, and PowerPoint. IT admins can centrally create, manage and enforce policies for content authoring and document sharing. End users will see policy tips or sharing restrictions when the apps detect a potential policy violation.
  • Outlook Multi-factor authentication. Multi-factor authentication now available in Outlook through integration with the Active Directory Authentication Library (ADAL).
  • Information Rights Management (IRM). IRM protection is now extended to Visio files, enabling both online and offline protection of Visio diagrams.

Flexible deployment and management options

  • Better network traffic management. New Background Intelligence Transfer Service (BITS) helps prevent congestion on the network. BITS throttles back the use of bandwidth when another critical network traffic is present.
  • Enhanced distribution management. Improved integration with ConfigMgr allows IT admins to efficiently download and distribute monthly Office updates using the native ConfigMgr features.
  • Flexible update management. Admins can now manage the pace at which they receive feature updates and bug fixes while continuing to receive regular security updates.
  • Simplified activation management. New controls in the Office 365 Admin Portal allows admins to manage device activations across users.

Reference and information from Microsoft: http://blogs.office.com/2015/06/03/office-2016-on-windows-preview-update/

New “Groups” Launching in Office 365 for Improved Enterprise Collaboration

This past week, I was presenting the ‘Modern Office’ and the collection of Office 365 applications from Microsoft to a CIO and his senior team commented on the challenge of introducing so many applications, especially Yammer, Lync, and SharePoint on top of email, OneDrive, and new Office 2013. Too many disconnected tools!

It is great news that the new ‘Groups’ solution is launching to all Office 365 users starting today for early release subscribers and will continue with general availability by the end of 2014. It is a place for ad hoc teams to collaborate through email, calendars, files and conversations in one place. For everyone who has hesitated to roll out Yammer, this is a great way to get started on enterprise social collaboration.

Public and private groups are possible and you may include participants outside of your organization. Conversations come back to your inbox so everything can be done in Outlook or through the Group site on Office 365 Web Access.  A Group calendar can be created and synced automatically to your personal calendar. All files are stored in the OneDrive for Business workplace. Search is again a powerful productivity tool for group members to find information fast.

Unfortunately, this initial release is via the Outlook or Office 365 WEB APP only. Exciting news is that Lync and Yammer will be added to the equation soon, and many more features are coming in 2015.

  • Note for IT Teams: you can impose access request controls for external sharing and you can manage Group membership in the Office 365 Admin center
  • Some sample screen shots enclosed below where we started a small conversation about event we are holding on Tuesday- sharing links, photos, presentations, etc. with automatic emails to the team.
  • Enclosing links to additional support and instructions about Groups that you can post on your SharePoint Intranet
  • Great comparison chart describing the differences between Groups, Distribution Lists, Site Mailboxes, Shared Mailbox and Public Folders
  • As always, please let us know if we can assist you with Office 365 administration, training or support!

Office 365 Groups Page 1 Office 365 Groups Page 3 Office 365 Groups Page 2

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Find help about groups in Office 365

A group is a shared workspace for email, conversations, files, and calendar events where group members can conveniently collaborate and quickly get stuff done. To learn how to use and manage groups to be even more productive, check out the topics below.

Getting started

Using groups day-to-day

Managing groups

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Collaboration in Office 365

Office 365 encourages collaboration through Groups, distribution lists (also called distribution groups), site mailboxes, shared mailboxes, and public folders. Each of these options has a different purpose, user experience, and feature set. What to use depends on what the user needs to do and which tools your organization provides.

Summary of collaboration options

This table explains the various collaboration options available to you with Office 365.

Collaboration tool Description
Group A shared workspace that works across all applications in Office 365. Includes a shared inbox, calendar, and OneDrive for Business site for storing files. Users can create, find, and join Groups right from their email or calendar. Users need both a OneDrive for Business license and an Exchange Online license to participate in Groups.
Distribution list (also called distribution group) Used to distribute email messages to two or more people at the same time. Distribution groups are also known as mail-enabled distribution groups. A variant of the distribution group, called the dynamic distribution group, is a mail-enabled Active Directory group object used to send email to a large and evolving group of recipients. The exact recipients are determined by filters and conditions that you specify, such as all members of a particular locale or all full-time employees.
Site mailbox Includes SharePoint Online site membership (owners and members), shared storage through an Exchange mailbox for email messages, and a SharePoint Online site to store and share documents. A site mailbox brings Exchange email and SharePoint documents together. A site mailbox serves as a central filing cabinet for the project, providing a place to file project email and documents that can be accessed and edited only by site members. In addition, site mailboxes have a specified lifecycle and are optimized to be used for projects that have set start and end dates.
Shared mailbox A mailbox for select users to read and send email messages and share a common calendar. Shared mailboxes also can serve as a generic email address (such as info@contoso.com or sales@contoso.com) that customers can use to inquire about your company. When the Send As permission is enabled on the shared mailbox, email sent from the mailbox will use the generic address (e.g., sales@contoso.com).
Public folder Designed for shared access, pubic folders provide an easy and effective way to collect, organize, and share information with other people in your organization. Public folders organize content in a deep hierarchy that’s easy to browse and always visible in the Outlook folder view. A public folder can be mail-enabled and added as a member of the distribution group. Email sent to the distribution group is automatically added to the public folder for archiving or later reference. Public folders also provide simple document sharing when you don’t have a SharePoint Online subscription.

Which collaboration tool to use?

The following table gives you a quick glance at the various types of groups and explains when and how to use them with the various collaboration features of Office 365.

Groups Distribution lists Site mailboxes Shared mailboxes Public folders
Who uses? Users who want a collaboration workspace for their group messages, files, and calendar that is integrated with the Office 365 services they already use (Outlook Web App, OneDrive for Business) Users who need to send email to a group of recipients with a common interest or characteristic. Users who work together on a specific project with definitive start and end dates. Project documents are stored on a SharePoint Online site and team members send and receive project-related email via the site mailbox. Delegates working on behalf of a virtual identity, such as support@contoso.com. Delgates can respond to email as that shared mailbox identity. With the proper permissions, everyone in your organization can access and search public folders. They are ideal for email archiving or for sharing documents.
Ideal group size Any Large Small Small Large
Access Exchange Online and Office 365 users For distribution groups, members, must be manually added. For dynamic distribution groups, members are added based on filtering criteria. Site mailbox owners and members Users can be granted Full Access and/or Send As permissions. If granted Full Access permissions, users must also add the shared mailbox to their Outlook profile to access the shared mailbox. Accessible by anyone in your organization
Shared calendar? Yes No No Yes Yes
Email arrives in user’s personal Inbox? No. Users can subscribe to a group and then forward all Group messages to their inbox Yes. Email arrives in the inbox of all distribution group members. No. Email arrives in the site mailbox. No. Email arrives in the Inbox of the shared mailbox. No. Email arrives in the public folder.
Supported clients
  • Outlook 2013 (forward after subscribing)
  • Outlook Web App
  • Outlook 2010 (forward after subscribing)
  • Outlook 2007 (forward after subscribing)
  • Outlook 2013
  • Outlook Web App
  • Outlook 2010
  • Outlook 2007
  • Outlook 2013
  • SharePoint Online
  • Outlook 2013
  • Outlook Web App
  • Outlook 2010
  • Outlook 2007
  • Outlook 2013
  • Outlook Web App
  • Outlook 2010
  • Outlook 2007

Build real world solutions on the SharePoint platform with OnePlaceMail R6.6

Build real world solutions on the SharePoint platform with OnePlaceMail R6.6

Build real world solutions on the SharePoint platform with OnePlaceMail R6.6

Building on the well-received capabilities of Release 6.5, further enhancements have been made to the new Outlook Style experience for SharePoint. Significant enhancements such as;

  • filtering locations on the navigation tree
  • search for locations when saving
  • create document sets/folders without leaving Outlook

are some of the new capabilities enabling the creation of engaging business solution on the SharePoint platform.

Get started in less than 3 minutes

OnePlaceMail Release 6.6 is now available for download in the feature rich Enterprise edition and the free Express edition (limited features).  Contact us oneplacemail@atidan.com for FREE EDITION or FREE ENTERPRISE TRIAL

Navigation tree filter and search

Access SharePoint locations, favorites and document sets from many places within the OnePlaceMail solution.  This and the navigation tree is consistent across Outlook, Windows Explorer, and Office applications.

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Filter locations with type-ahead inside the navigation tree

Search for a location within the navigation tree

 

Document sets and folders

Allow end users to efficiently work with SharePoint from within their familiar business applications.

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New document sets

Document set enhancements

 

SharePoint list items

When saving emails, email attachments, files and documents from office applications, OnePlaceMail allows the completion of SharePoint columns. The columns presented are based on the configuration of your SharePoint content Types and/or destination library/list.

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Other highlights include

  • Support for custom (tokenized) file naming formats when saving email to SharePoint
  • Support for automatic capture of SMTP addresses from email

  Contact us at oneplacemail@atidan.com for FREE EDITION or FREE ENTERPRISE TRIAL

Microsoft Exchange Hosted Encryption for Office 365

  • Atidan is pleased to offer Exchange Hosted Encryption for Office 365 as an add-on service
  • Deliver confidential business communications safely, letting users send and receive encrypted email directly from their desktops as easily as regular email. Email can be encrypted without complex hardware and software to purchase, configure, or maintain, which helps to minimize capital investment, free up IT resources, and mitigate messaging risks.

    Secure and reliable

    Exchange Hosted Encryption provides advanced security and reliability to help protect your information.
    • Send encrypted email messages to anyone, regardless of the recipient’s system configuration.
    • Provide strong, automated encryption with a cost-effective infrastructure.
    • Eliminate the need for certificates and use a recipient’s email address as the public key.
    • Communication through a TLS-enabled network further enhances message security.

    Stay in control

    With Exchange Hosted Encryption, you can keep your data safe, while maintaining control over your environment.
    • Protect sensitive information and data leaving your gateway consistently and automatically.
    • Policy-based encryption encrypts messages at the gateway based on policy rules.
    • Help manage compliance with security and privacy requirements such as HIPAA and GLBA.
    • Integrate with existing email infrastructure for minimal up-front capital investment.

    Easy to use and maintain

    It’s easier than ever to protect your organization’s email.
    Diagram of how encryption works
    Diagram of how encryption works Hover to enlarge image
    • Encrypted email delivered directly to recipients’ inbox and not to a Web service.
    • Email decrypted and read with confidence, without installing client software.
    • A managed key server eliminates the need for certificate maintenance.
    • Encryption process is transparent to the sender, who does not need to do anything other than write and send the message as usual.

    How to Buy Exchange Hosted Encryption

    Please contact us for a customized quote at office365@atidan.com

OnePlaceMail R6.5 delivers SharePoint access within a familiar Microsoft Outlook style interface

OnePlaceMail is an amazing productivity tool for SharePoint – please contact Atidan for a free trial and special offers!  oneplacemail@atidan.com

Written by James Fox, Posted in OnePlaceMail

Intuitive, efficient access to SharePoint

OnePlaceMail Release 6.5 combines the familiarity of the Microsoft Outlook experience (such as email and document preview) with the strength of SharePoint views; including columns, grouping, sorting and filtering of content.

End user productivity is significantly increased through efficient access to SharePoint content and minimal change in the Microsoft Outlook user experience which improves the adoption of your SharePoint solutions.

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SharePoint views within Outlook

SharePoint views within Outlook

OnePlaceMail’s ‘Outlook style interface’ provides access to both SharePoint public and private views for the selected location

Document and email previews

Document and email previews

Microsoft Office Web Apps Server email and document previews (where available) and performace controls for local previews.

 

Search, preview and access SharePoint

Search within the ‘Outlook style interface’ and view previews of select results.

Access items in SharePoint:

User actions for greater productivity

User Actions for greater productivity

Increase productivity with actions to copy and email links or attach content from SharePoint: