Turn Yammer On and Collaborate Confidently – Webinar Wednesday February 19, 2014 at 1:30PM Eastern – Archiving and compliance with Smarsh and Atidan

Join Atidan and Smarsh on Februrary 19th at 1:30PM Eastern where we will demonstrate archiving and compliance for Microsoft’s Yammer social networking platform.  Register here: http://goo.gl/Ojstvh

Many organizations would like to take advantage of the increased cross-department collaboration and employee engagement that Yammer brings, but risk management considerations have loomed as too large of an adoption barrier.Image

Smarsh Archiving & Compliance for Yammer enables organizations to capture, preserve, search, supervise and produce Yammer files and communications in support of e-discovery, compliance and record keeping initiatives. Now organizations can have compliance peace of mind while their employees use Yammer to collaborate, be more productive and update the people, projects and files that they’re working with every day.

Within the Web-based Smarsh Management Console, administrators can search, supervise and produce their organization’s Yammer content alongside other message types, including email, instant messaging and social media. Organizations can also extend the power of the Smarsh proprietary classification and review engine, the Virtual Compliance Officer, to their Yammer archive. Whether it’s streamlining and customizing review processes, focusing search results on the messages that matter most, or automating the classification of communication with custom tags, the VCO offers unmatched efficiency in message review.

At the conclusion of our demonstration, we will describe how Smarsh’s platform can archive and search all electronic message types, including email, instant messaging and social media, in one consolidated destination.

All registrations will be entered to win free copies of Windows 8 and Office 2013!

Contact us at smarsh@atidan.com for additional information about our archiving and compliance solutions!

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Capture 

Yammer communications, including updates, comments, files, and private messages are captured.

  • Comprehensive capture | Smarsh also captures associated metadata, providing greater context around message activity.
  • Support for attachments and versioning | Smarsh archives Yammer attachments and files, including all versions.

Preserve 

Yammer communication is preserved on non-erasable, non-rewriteable media in its native, unaltered format to meet recordkeeping and compliance obligations.

  • Global access | Messages and attachments are always readily accessible via the Web-based Smarsh Management Console.
  • Redundant data centers | Messages are preserved in the redundant, geographically-dispersed Smarsh data centers and saved to WORM (write once, read many) optical storage.
  • Retention policies | Messages are retained in accordance with client retention policies (and active legal holds).

Search

Administrators can search across their Yammer archive based on virtually any criteria, either ad-hoc or on a consistent, systematic basis.

  • Robust field search | Search across all Yammer communications and review entire threads of messages for the context of posts, comments and files.
  • Saved searches | Save search criteria and repeat searches for convenience, consistency and evidence of policy enforcement.
  • E-discovery searches | Run robust ad-hoc discovery searches for one-time instances.
  • Support for multiple lexicon lists | Clients can customize company-approved lexicons of keywords/phrases for search and/or start with a default list provided by Smarsh.

Supervise 

Customize your organization’s supervision experience for optimal efficiency in message review and effectiveness in identifying and mitigating risk. 

  • Hierarchy structure | Permission-based review hierarchy can be configured to model the review structure of your organization. Administrators can assign message supervision roles/authorities to specific users and groups, and grant the appropriate level of access/functionality to them. Smarsh can grant temporary permissions or access to compliance consultants, outside legal counsel or other individuals.
  • Run saved searches | Execute review procedures with regularly scheduled saved searches.
  • Flexible search options |Match search type (random percent, risk score, keywords or phrases) to risk profile.
  • Contextual review | Track the entire thread of each message with comments from multiple individuals, giving a conversation context during review.
  • Full audit review | Every administrator session and action taken throughout the entire lifecycle of a message is documented within the Smarsh Management Console.
  • Take action on messages | Reviewers have the ability to annotate, flag, open/close or escalate messages. All actions are logged and the subsequent metadata is indexed and searchable.
  • Reporting Center | Produce analytics reports on Yammer usage, system audit history and message archive data. Demonstrate policy enforcement and ensure accountability among multiple managers responsible for message review. Reports can be customized.

Produce 

Administrators can retrieve and produce as many messages as necessary, in original form, on demand. Apply policies and export only the necessary data in multiple formats securely and directly to outside counsel, regulatory examiners or third-party e-discovery systems during litigation or e-discovery events.

  • Production options | Yammer data can be securely downloaded to a PC or encrypted and saved to a portable media device. This can be utilized for real-time access to data during an investigation or examination, or to restore data for disaster recovery purposes.
  • Flexible e-discovery export | Export message data in popular e-discovery vendor “load file” formats (and the Electronic Discovery Reference Model (EDRM) XML Interchange Format Schema) and transfer it directly to document review and processing systems.
  • Monthly DVD service | As part of its service package, Smarsh delivers monthly copies of client data via encrypted DVD.

We Archive Everything

Archive and search all electronic message types, including email, instant messaging and social media, in one consolidated destination.

Microsoft Exchange Hosted Encryption for Office 365

  • Atidan is pleased to offer Exchange Hosted Encryption for Office 365 as an add-on service
  • Deliver confidential business communications safely, letting users send and receive encrypted email directly from their desktops as easily as regular email. Email can be encrypted without complex hardware and software to purchase, configure, or maintain, which helps to minimize capital investment, free up IT resources, and mitigate messaging risks.

    Secure and reliable

    Exchange Hosted Encryption provides advanced security and reliability to help protect your information.
    • Send encrypted email messages to anyone, regardless of the recipient’s system configuration.
    • Provide strong, automated encryption with a cost-effective infrastructure.
    • Eliminate the need for certificates and use a recipient’s email address as the public key.
    • Communication through a TLS-enabled network further enhances message security.

    Stay in control

    With Exchange Hosted Encryption, you can keep your data safe, while maintaining control over your environment.
    • Protect sensitive information and data leaving your gateway consistently and automatically.
    • Policy-based encryption encrypts messages at the gateway based on policy rules.
    • Help manage compliance with security and privacy requirements such as HIPAA and GLBA.
    • Integrate with existing email infrastructure for minimal up-front capital investment.

    Easy to use and maintain

    It’s easier than ever to protect your organization’s email.
    Diagram of how encryption works
    Diagram of how encryption works Hover to enlarge image
    • Encrypted email delivered directly to recipients’ inbox and not to a Web service.
    • Email decrypted and read with confidence, without installing client software.
    • A managed key server eliminates the need for certificate maintenance.
    • Encryption process is transparent to the sender, who does not need to do anything other than write and send the message as usual.

    How to Buy Exchange Hosted Encryption

    Please contact us for a customized quote at office365@atidan.com

OnePlaceMail R6.5 delivers SharePoint access within a familiar Microsoft Outlook style interface

OnePlaceMail is an amazing productivity tool for SharePoint – please contact Atidan for a free trial and special offers!  oneplacemail@atidan.com

Written by James Fox, Posted in OnePlaceMail

Intuitive, efficient access to SharePoint

OnePlaceMail Release 6.5 combines the familiarity of the Microsoft Outlook experience (such as email and document preview) with the strength of SharePoint views; including columns, grouping, sorting and filtering of content.

End user productivity is significantly increased through efficient access to SharePoint content and minimal change in the Microsoft Outlook user experience which improves the adoption of your SharePoint solutions.

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SharePoint views within Outlook

SharePoint views within Outlook

OnePlaceMail’s ‘Outlook style interface’ provides access to both SharePoint public and private views for the selected location

Document and email previews

Document and email previews

Microsoft Office Web Apps Server email and document previews (where available) and performace controls for local previews.

 

Search, preview and access SharePoint

Search within the ‘Outlook style interface’ and view previews of select results.

Access items in SharePoint:

User actions for greater productivity

User Actions for greater productivity

Increase productivity with actions to copy and email links or attach content from SharePoint: