Help with Office 365 advanced security capabilities and EMS integration at Ignite 2016

Help with Office 365 advanced security capabilities 1

Do you have Office 365 E5 and/or Enterprise Mobility + Security (EMS) suite and need help to fully implement your plans? Are you going to Ignite 2016? Nominate your organization for a customer solution session!

The Office 365 content team—together with subject-matter experts—is hosting individual customer solution sessions at Ignite in Atlanta, September 26-30. These sessions are designed to help IT teams plan and implement advanced capabilities with Office 365 and Enterprise Mobility + Security (EMS) suite.

Each session is 60 minutes. If you are selected, you will meet with one or more product experts (Microsoft product team members, consultants or MVPs) and one or more Office 365 content team members to discuss your goals, get advice on current challenges and envision how to enhance your solution using Office 365 and EMS.

This year, we’re offering sessions in two main focus areas: enterprise security and mobility.

Enterprise security

Do you plan to implement or are you currently blocked in implementing any of the following Office 365 E5 security features?

  • Advanced eDiscovery
  • Advanced Threat Protection
  • Advanced Security Management

Tell us about your organization and what kind of help you would like to receive during a solution session with the product team.

Enterprise mobility

Are you using or do you plan to use EMS together with Office 365 to secure data, devices and accounts? Do you need help? Tell us about your organization and what kind of help you would like to receive during a solution session with the product team.

To be eligible to participate, your organization must meet the following criteria:

  • Be registered to attend Ignite 2016 (this event is sold out).
  • Be licensed for the capabilities.
  • Plan to implement these capabilities or are blocked in implementing your full plan.

To nominate your company or organization for a design session, send an email to o365solutionsessions@microsoft.comby September 7, 2016, and include the following information:

  • Name of your company or organization.
  • Contact information (name and title or role in your organization).
  • The focus area(s) you are interested in and any specific questions you have.
  • Brief description of your solution goals and the challenges you’d like to discuss in the session.

All information shared with the product experts and Office 365 content team—either in email or during a solution session—will be kept confidential.

Due to a limited number of available sessions for each focus area, not every customer will be accepted. We will review nominations and select those that best fit the focus area, and that look like they will lead to a meaningful discussion for both the organization and Microsoft.

If you are selected, a member of the Office 365 content team will contact you with the day and time of your session by September 16, 2016.

We look forward to seeing you in September!

For more information please contact Atidan at office365@atidan.com.

Reference: https://blogs.office.com/2016/08/25/help-with-office-365-advanced-security-capabilities-and-ems-integration-at-ignite-2016/

Stay connected wherever work takes you

If you ever travel for business or work remotely, like 23 percent of U.S. employees do, you rely on communication tools to stay in touch with your partners and clients whether you’re inside or outside the office. You need the most up-to-date technology to ensure your work isn’t limited by location or circumstance, but what should you look for in your communication tools?

Here’s our list of five non-negotiable features:

  1. You’re easy to get ahold of—Want to make it easier for people to connect with you no matter where you are? Use your email signature to let others contact you directly, be it cellphone, a remote office number or an online number. With Office 365, you can make your Outlook signature phone number link directly to your Skype for Business address. Your information will be linked automatically, so others can instantly communicate with you in real-time. Read this TechNet article to find out how to create a TEL:// or SIP:// link in your signature.
  2. Take calls from the device that is easiest for you—While constantly on the go, collaboration isn’t limited to your office. You may need to start a call or presentation in your office before transferring to your cellphone to wrap it up on the road. Skype for Business allows you to do so without disrupting your workflow. If you’re on a call or presenting from your computer but have to leave the office, Skype for Business enables you to seamlessly transition your conversation across devices. You can either change the device connected to the PC or transfer to mobile.
  3. Run presentations and share your applications with ease—Running a meeting with remote participants can be tricky, especially when you’re giving a presentation. You shouldn’t have to compromise a quality voice connection for a simple screen share—nor should you feel the need to run a meeting across multiple platforms. Skype for Business makes the process as simple as possible by letting you share PowerPoint slide shows directly in a meeting. No need to worry about sharing files and emailing links, you can just focus on your presentation.
  4. Record meetings—Not sure about some of those key points that were mentioned during your call? Or was a colleague or partner not present? Multimedia recording features should always be included with business-class communication tools. With Office and Skype for Business, you can record and replay presentations and video, so any of those details that might have been missed are always a click away.
  5. Communicate with those outside your organization—It’s unlikely everyone you talk to outside your company will use the same communication tools as you, so it’s important to look for a tool that offers ease of use for guests. Fortunately, connecting with non-Skype for Business users is not a problem. Accessing the conference or meeting as a guest is simple, and the security and robust features the host relies on remain standard.

Several barriers to communication and collaboration can arise when you’re working outside the office. Fortunately, Skype for Business can help. It’s more than just a video chat option; it has the features to keep you connected and make work as accessible as possible.

Try out these tips with your Skype for Business account and read up on additional features in our free eBook.

 

For more information please contact Atidan at office365@atidan.com.

Reference: https://blogs.office.com/2016/08/01/stay-connected-wherever-work-takes-you/

How to Save Time, Save Money and Eliminate Manual Processes

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There’s still time to save time.

Sign up for the Nintex Forms and Mobile Webinar: save time, money and eliminate manual processes.

Your people are going places, why not give them the tools it takes to be productive on the go?

Join us for a 30-minute webinar, Thursday, September 8th, at 2pm EST.You’ll learn how to bring forms and mobile together in your Nintex Workflow platform, and that will:

Give your team access to content from everywhere.

Make it easier for your employees to collaborate.

Keep your people productive when they’re not behind their desks.

Make your workflow mobile. Make forms easier to manage. Make the most of your Nintex platform.

To register, please go to the following link:

https://www.eventbrite.com/e/how-to-save-time-save-money-and-eliminate-manual-processes-tickets-27077284888

 

For more information, please contact: elizabeth.lebeaux@atidan.com

The BrightWork New Release- It’s Here!

This week, BrightWork announced the new release of their project and portfolio management solution for SharePoint. This new release delivers several capabilities to make project and portfolio management easier for their customers, headlined by the new task scheduling feature that allows users to apply simple schedules to a tasks list in SharePoint.  Additional highlights include a more attractive presentation of data through live dashboards and enhanced scorecards, as well as an easier project site creation process.

Task Scheduling

Many of our customers have asked for the ability to create simple schedules in their BrightWork site. Now you can easily plan work in the tasks list, like setting durations, adding start dates, and identifying predecessors. This allows you to calculate a simple schedule right in your BrightWork site.

task-scheduling-in-sharepoint

Live Dashboards

Another area we have focused on for this release is better presentation of data, making it easier to use, visualize and interpret. The new live dashboards on the homepage of your project site is a very easy way to display metrics on your dashboards to show key metrics and increase visibility to your team.

live-dashboards

Enhanced Scorecards

We’ve also taken our scorecards and charts to the next level in terms of look, feel and control for you. Now visual reports look fresh and display the information in the way you want, informing better and quicker decisions.

enhanced-scorecards

Easier Project Site Creation

Finally, we’ve made it way easier to create new project sites. We’ve given you more control, so now you’ll be able to add, hide or expose fields as you wish, ensuring that all the right information is captured in the project site when it is created.

easier-project-site-creation-process

 

For more information please contact Atidan at office365@atidan.com

IM on it—Why Instant Messaging is Collaboration’s Secret Weapon

Implementing an instant messaging platform is important for productivity for teams of all sizes. Enabling a system for quick, informal, easy-to-reference and mobile chats keeps teams connected for nimble collaborations—resulting in a major value-add to your business.

How much value, exactly? Businesses that have embraced instant messaging practice have seen remarkable improvements in productivity and streamlined communication. According to a survey of employees using chat services conducted by SoftwareAdvice.com, 75 percent saw decreased call and email volume, and 66 percent noticed quick resolution for simple questions. When it comes to productivity, 21 percent noted either moderate or significant increase.

IM instant messaging is collaborations secret weapon FI

As company-wide IM benefits become clear, more and more businesses are getting on board. If you’re interested in these benefits but are wary to ensure proper implementation and use throughout your company, provide best practices for your employees to reference to increase productivity and reduce frustrating growing pains.

Don’t shoot the messenger

The following five best practices help ensure successful adoption and usage of IM in your organization:

  1. Provide a company-wide solution—Don’t require employees to use personal accounts; implement a company-provided instant messaging offering. This will streamline features and allow all your employees to find each other to chat.
  2. Choose a secure solution with robust featuresCompliance standards (like HIPPA, DPAS and FISMA, FERPA and banking) apply to more than just email and other secure information sources. Ensure that all your business communication tools align with common compliance standards.
  3. Integrate with other collaboration tools—Standalone instant messengers can leave employees with cumbersome roadblocks. Ensure your solution integrates seamlessly with other tools like business email, phone and video conferencing. Encourage employees to start conversations within project-specific documentation, so that the goal of the conversation remains clear and important information can be easily referenced.
  4. Empower employees to set and respect boundaries—Being reachable 24/7 is unrealistic and sets up your employees for burnout. Encourage colleagues to mute their instant messaging tool for periods of private productivity and focus, then remind co-workers to respect that virtual space.
  5. Don’t replace email completely—Instant messaging is a great option to communicate with even the most inbox-overwhelmed colleagues. But, instant messaging should not replace email or other collaboration tools that are core to keeping record of memorialized conversations. Set standards and show examples of the types of content best handled via IM, email or other project management tools. A general rule is length, if the message will contain more than a few words or sentences, email remains the best option.

A valuable tool for company-wide collaboration, instant messengers should be used to keep employees productive—not distracted or stressed. By implementing and encouraging best practices and sticking with a solution that includes everything you need to implement these practice at the outset, you can see skyrocketing productivity and results.

For more information please contact Atidan at office365@atidan.com.

Reference: https://blogs.office.com/2016/07/20/im-why-instant-messaging-is-collaborations-secret-weapon/

National Small Business Week Webcast—“Small Business, Big Ideas: Live Expert Q&A”

Small Business Big Ideas

Join us for a bonus episode of the Office Small Business Academy, “Small Business, Big Ideas: Live Expert Q&A, in celebration of National Small Business Week, airing May 5 at 4 p.m. PT / 7 p.m. ET.

We invite the small business community to ask our experts their questions about entrepreneurship during this special one-night event live from the Microsoft flagship store in New York. Together, we’ll discuss the best ways to lead and grow your small business—including tips to empower employees, embrace change, manage resources and create a loyal customer base.

Carol Roth, CNBC on-air contributor and best-selling author of “The Entrepreneur Equation,” will host the event and take your questions, along with Ramon Ray, publisher of Smart Hustle Magazine and small business evangelist, and Rieva Lesonsky, CEO of GrowBiz Media and former editorial director of Entrepreneur Magazine. Don’t miss this chance to ask our experts your burning questions!

Submit your questions now—Don’t miss this opportunity to ask our experts your burning questions! Submit your questions for Carol, Ramon and Rieva on Twitter with the hashtag #OfficeSmallBiz.

Special offer—And as a special offer for attendees, One Month of Office 365 Enterprise Plans or Two Months Office 365 Business Premium Free from Atidan with a one year committment. Email office365@atidan.com Offer good through May 31. You do not need to attend this event, just mention this offer.

Yammer External Groups Launched

Collaboration doesn’t stop at the company boundary. Sometimes you need to work closely with customers, consultants, partners or suppliers outside your organization.

Today, we are pleased to announce the new external groups feature in Yammer, enabling you to include people outside your company in a Yammer group—making it easier for extended teams to work together. The external groups capability builds on the existing ways to work with people outside your company, such as external networks and external messaging, which enables you to add people outside your organization directly to a thread in your organization’s Yammer network.

Yammer external groups 1

Creating a Yammer external group.

External groups allow team members with appropriate permissions from outside your organization to fully participate in projects and initiatives by providing access to all the conversations and content in the group. At the same time, we maintain the security of your network data by listing all external groups in a distinct section under the Groups menu and using clear indicators in the UI alerting users to the presence of external team members. Each external group requires group admin approval for external members to join, and a set of proactive controls via Exchange Transport Rules prevents sensitive company information from being shared. We also added functionality to our data export to help verified administrators see which files and conversations are accessible to external users.

Yammer external groups 2

An external group in Yammer.

Yammer external groups 3

Group membership in a Yammer external group.

External groups are available in your Yammer network today, so you can start working with your extended team right away! We are very excited about bringing this functionally to Yammer that helps our customers break down the silos between team members who work together from different organizations.

Learn more about how to create and manage external groups in Yammer.

Contact us at office365@atidan.com for more information, a free Yammer trial, and deployment offers

Updates to Microsoft OneDrive

New features added to the Microsoft Office 365 OneDrive Next Generation Sync Client:

  • Windows 8.1 support—This completes our commitment around Windows OS support (7, 8, 8.1 and 10).
  • Office 2016 integration—In conjunction with an Office 2016 update currently rolling out, key features such as real-time co-authoring, open documents from the Most Recent list and share documents from within the Office app will be available.
  • Improved setup—Now it’s easy for anyone to get and install the new OneDrive sync client. No more registry keys needed on Windows or Terminal window on Mac!
  • Seamless client migration—If you are running the previous sync client (groove.exe), this update seamlessly transitions without requiring a resync. For full details go here.
  • Pause sync—A handy feature when you want to suspend syncing for a period of time, like when you are tethered to your phone or using Wi-Fi on an airplane.
  • View files online—You can now right click any document in Windows Explorer and select “view online” to navigate to the OneDrive for Business file or folder in the browser.
  • Sync any file type you want—We’ve added support for .json, .aspx, .swf files and more; you can now add any file type to your OneDrive for Business.
  • Block file types—IT admins can now block certain file types from syncing, such as PST or MKV files protecting limited bandwidth.
  • Performance and reliability improvements—Give small files in particular a big boost in upload and download speed.

Most of these new capabilities will be available to all customers within 1–2 weeks, the Office 2016 integration (including the associated Office 2016 update) and Pause sync features will continue rolling out during the course of the summer. There are additional sync updates to be rolled out later this year:

  • Manage bandwidth—By the end of June, we’ll deliver IT controls to throttle bandwidth consumption of the client.
  • Extended Windows Explorer integration—A simple right-click action to get a link or share files directly in Windows Explorer.
  • SharePoint Document Library Sync—We’re adding SharePoint Online document library sync, starting with a preview in the third quarter of 2016, with general release by the end of 2016.

Browser experience enhancements

We’re introducing a simple way to remove files and folders from the “Shared with me” view in the browser experience. Removing an item from the “Shared with me” view doesn’t delete the file; it can still be found via a search, so it’s not lost if you need to get back to it.

OneDrive for Business recognized as an EFSS leader and continues momentum with spring updates 1Easily remove items from your “Shared with me” view.

Sharing with people outside your organization is now a whole lot easier!

We’ve streamlined the process for an external recipient who doesn’t have an Office 365 or Microsoft account to open files you share with them from OneDrive for Business. Now, anyone without an Office 365 or Microsoft account who receives a file invitation just needs to enter an email address or phone number and a password, then confirm their account (one time only), and they’ll have access to the file.

 

Simplified creation of a Microsoft account.

Driving mobile productivity further

This update is a big one for our iOS and Android apps! We’re integrating Outlook mobile with OneDrive for Business, so you can share files through email on both iOS and Android—this update will roll out in the coming weeks.

 

OneDrive for Business recognized as an EFSS leader and continues momentum with spring updates 3Composing an email on an iPhone and attaching a link to a OneDrive for Business file is quick and easy.

We’ve introduced a richer sharing experience in the OneDrive app for Android, including a fantastic new PDF viewing and annotation experience and an embedded Office Lens experience. You can now take a photo of the whiteboard after an important meeting and have it automatically converted to a PDF file and uploaded to the OneDrive for Business folder of your choice, in one simple process. We’ve included support for Office 365 Data Loss Prevention (DLP). This builds on the DLP integration already in the browser experience. This update will start rolling out today and be available to all users within a week.

OneDrive for Business recognized as an EFSS leader and continues momentum with spring updates 4In the OneDrive app for iOS, we have a new, richer sharing experience including SMS, Mail, Outlook Mobile, Copy Link (both Edit and Read-only links), Invite People and others. You can also save files to OneDrive for Business from any iOS app. As with the Android update, this iOS update also supports Office 365 Data Loss Prevention (DLP) policies defined by your organization. Again, this update will roll out to all users in the next week.

OneDrive for Business recognized as an EFSS leader and continues momentum with spring updates 5This iOS update has much richer sharing options for OneDrive for Business files.

New insights, governance and controls for IT

One of the great things about Office 365 is the ability for IT to get an unprecedented view of what’s going on with your critical business data across email and files. We recently started to roll out a new reporting portal in the Office 365 admin center, where you can see key usage metrics for all of your Office 365 services including OneDrive for Business.

OneDrive for Business recognized as an EFSS leader and continues momentum with spring updates 6Comprehensive usage reporting across Office 365 services is now available.

In addition, along with making external sharing easier for end users, we’re also giving IT administrators more controls over who their users can share with. For example, perhaps your organization is OK with files being shared with external parties, but doesn’t want employees to share files with certain organizations, such as direct competitors. Now, IT administrators can set up a list of domains that people can share with or a list of blocked domains (but not both). This new capability is currently rolling out and will be available to all OneDrive for Business customers by the end of April.

OneDrive for Business recognized as an EFSS leader and continues momentum with spring updates 7Setting a list of domains that users can share with.

In September 2015, we rolled out the ability for end users to define an expiration date for an anonymous or guest sharing link. Now we’ve added the ability for IT to set a tenant policy (RequireAnonymousLinksExpireInDays) that makes expiration dates mandatory for anonymous or guest links and assigns default expiration period (e.g., 7 days). Users can still set an expiration date that is shorter, but not longer, than the default period.

OneDrive for Business recognized as an EFSS leader and continues momentum with spring updates 8The user experience if they try to set an expiry date beyond the organization’s policy.

For more information please contact Atidan at office365@atidan.com

New SharePoint Online Interface Enhancements

Improve end user collaboration and sharing with latest SharePoint Online Document library updates. These new enhancements are rolling out now and are similar to what has appeared in OneDrive for Business in December 2015. Six cool enhancements are described below!

  1. Add Links You can Add Links pointing to other documents in the document library. These links can be from user’s OneDrive or another SharePoint Online site.

SharePoint Online Atidan 1

Create a Link and otice the .url extension when the link is added.

The links are security trimmed are treated as any other file or folder in your document library – all with properties and workflow options. Perfect for adding a link to a Shared folder user’s OneDrive.

  1. Upload Folders With the new library experience, users will now have option to Upload Folders.

Simply select the folder to upload on your local and then Drag and drop onto a library.

SharePoint Online Atidan 2

Hints:

  • If you don’t see the option to drag and drop files, update your copy of Office.
  • If you’re using Windows 10 Edge browser, drag and drop might not work. Use Upload instead.

 

  1. Pin Folders or Documents Now you can Pin folders and documents on the top of the view in a document library. To highlight the file or folder menu when in thumbnail view simply Pin them from the edit menu.

Manage your Pinned documents and folders through the Edit Pin in the banner.
SharePoint Online Atidan 3

  1. Move or Copy Documents\Folders\Links Now a fantastic way to move document libraries into SharePoint in mass quantities

SharePoint Online Atidan 5Move Items – Select one or more documents and then click on three dots

Copy Items– Select one or more documents and then click on three dots

SharePoint Online Atidan 6

  1. Thumbnail or Grid View At the top right of the document library page, you can change the document library views using All Documents drop down menu. You can either choose list view or thumbnail view or Grid View to change the entire view of the library.SharePoint Online Atidan 7

You can also edit the views and select columns right from the page itself.

  • The highlight area is specific to a single folder or library view. When using custom views, you need to pin the item in each view where you want it to appear.
  • You can highlight a maximum of 3 items per library, folder, or view.
  1. Properties Quick View You can edit  properties of a document and share from the menu on the right.SharePoint Online Atidan 8SharePoint Online Atidan 6

Power BI publisher for Excel (Preview)

With Microsoft Power BI publisher for Excel, you can take snapshots of your most important insights in Excel, like PivotTables, Charts, and ranges and pin them to dashboards in Power BI.

What can you pin? Just about anything in an Excel worksheet. You can select a range of cells from a simple sheet or table, a PivotTable or PivotChart, illustrations and images, text. What you can’t pin: You cannot pin 3D Maps or visualizations in Power View sheets. There are also some elements you can pin, but it wouldn’t make much sense to, like a Slicer or Timeline filter.

When you pin an element from Excel, a new tile is added to a new or existing dashboard in Power BI. The new tile is a snapshot, so it’s not dynamic, but you can still update it. For example, if you make a change to a PivotTable or Chart you’ve already pinned, the dashboard tile in Power BI isn’t updated automatically, but you can still update your pinned elements by using Pin Manager. You’ll learn more about Pin Manager below.

Download and install

Power BI publisher for Excel is an add-in you can download and install on desktop versions of Microsoft Excel 2010 with SP1 and later.

Once you have the publisher installed, you’ll see a new Power BI ribbon in Excel, where you can sign-in and out of Power BI, pin elements to dashboards, and manage elements you’ve already pinned.

The Power BI publisher for Excel add-in is enabled by default, but if for some reason you don’t see the Power BI ribbon tab in Excel, you’ll need to enable it. Click File > Options > Add-ins > COM Add-ins. Select Microsoft Power BI publisher for Excel.

Pin a range to a dashboard

You can select any range of cells from your worksheet and pin a snapshot to any number of existing or new dashboards in Power BI.

  1. In your worksheet, select a range, and then click Pin. If you’re not already signed into Power BI, you’ll be prompted to.
  2. In Pin to dashboard, select an existing dashboard or create a new one, and then click Pin.

Pin a Chart to a dashboard

Just click on the chart, and then click Pin .

Manage pinned elements

With Pin Manager, you can update (refresh) a pinned element’s associated tile in Power BI. You can also remove the pin between an element you’ve already pinned to dashboards in Power BI.

To update tiles in your dashboard, in Pin Manager, select one or more elements and then click Update.

To remove the mapping between a pinned element in Excel and the associated tile in a dashboard, click Remove. When you click Remove, you’re not removing the element from your worksheet in Excel or deleting the associated tile in the dashboard. You are removing the pin, or mapping, between them. The element will no longer appear in Pin Manager. If you pin the element again, it will appear as a new tile.

To remove a pinned element (a tile) from a dashboard, you’ll need to do that in Power BI. In the tile you want to delete, click the Open menu icon and then click Delete tile .

Contact us for PowerBI information at office365@atidan.com

Blog post content credit to the Microsoft PowerBI team!